Room Selection

Dates and times that residents may occupy the residence halls are determined by the Office of Residential Life. The published dates and times for both move-in and move-out will be communicated to all residents. The residence period for each semester normally begins one day prior to the first day of classes and normally ends 24 hours after the individual student's last final or on the last day of final exams, whichever comes first. For graduating seniors, the residence halls will close on graduation day after commencement ceremonies.

 For winter break, all residence halls are closed between the end of the fall semester and the beginning of the spring semester. Residents typically take home essential items for winter break but are not required to move out all of their belongings. Requests to arrive before or stay after the published dates and times are only considered by Residential Life if circumstances are unexpected or unavoidable. Scheduling conflicts and personal preferences are generally not considered acceptable. Students are expected to schedule travel in accordance with published dates.

Occasionally, students encounter difficulties with roommates. While a room change may be desired, and depending on the circumstances not always, students are first encouraged (but not required) to resolve the conflict themselves by having a conversation with their roommate(s) or suitemates. If no resolution is reached or a student needs assistance on how to talk with their roommate about issues, the resident should talk to a RA. The RA will discuss the situation with all roommates and explore options. If a room change seems warranted after this step, the resident will be asked to discuss the matter with their Area Coordinator, who will determine whether a room change is approved.

• All room changes are based on space availability or willingness of all participants to exchange rooms.
• Room changes can only occur at certain times during the academic year.
• Room changes will not be made during the first two weeks of each semester. At the end of fall semester, room changes must be completed before closing of the halls.
• Depending on the complexity of the move and the need to have all spaces correctly vacated at closing, students may need to remain after exams to complete room changes, be prepared to move very quickly, or store items in a friend's room until spring semester.
• Room changes academic year must be approved and arranged through the Area Coordinator. This includes in suite room changes. If a student moves without permission from the Area Coordinator, the student remains responsible for all charges and damages for the room that they are assigned to by the College in addition to disciplinary action. Charges includes the room rate, keys, and any room damages.
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Current students pick their rooms for the following academic year in a process known as room selection. Information is typically sent out in December to remind students to start planning for the following academic year. Housing applications are online via the housing portal and typically available February 1 until late March. The online process for picking a room begins in April.

Incoming students do not pick their rooms but fill out an application (the Housing Preference) online via the housing portal. Staff then match students as best as possible based on information provided in the Preference form and assign to locations where space is available. There is limited hall preference.

Room Vacancies: In a Double Room

Pending space availability, if a student in a double room does not have a roommate, Residential Life will offer the student the option to buyout the room for an additional cost, thus preventing a roommate from being placed in with them. If a student does not choose to buyout the room, they remain assigned to a double room and should expect a roommate at any time. A double room means double occupancy. Any student in a double should expect to have a roommate.

If a room is vacant, a student can request a room change via their Area Coordinator. Pending space availability and needs on campus, the room may or may not be available for students to move into.

In preparation for the Spring semester, consolidation of students in doubles with a vacancy is necessary. With permission from the Area Coordinator, students can voluntarily consolidate by moving into another room where there is a vacant bed space in a room with another person already assigned there if, for example, they know someone who has a vacancy in their double room. Or students can be consolidated by staff re-assigning them to a vacant bed space in a room with another person in the room to achieve full occupancy of a room. Depending upon availability, students can be re-assigned to any other similar rate housing.

Pending space availability, if a student in a double room does not have a roommate, Residential Life will offer the student the option to buyout the room for an additional cost, thus preventing a roommate from being assigned to the room. If a student does not choose to buyout the room, they remain assigned to a double room and should expect a roommate at any time. A double room means double occupancy. Any student in a double should expect to have a roommate.

If a room or room type is unavailable, a student may place themselves on a room waiting list via the online Housing Portal.