Using a Campus Vehicle

College vehicles may be used for college business by any approved member of the college faculty, staff or student organization.  Under no circumstances are college vehicles allowed for personal use. 

The college offers the following:

  • Four (3) 14-passenger minibuses
  • Three (3) 7-passenger minivans
  • Five (5) 4-passenger sedans
  • One (1) 5-passenger sedan

All vehicles are offered on a first come, first served basis.

All minibuses are located in the parking lot next to Buildings and Grounds.

All sedans and minivans are located in the Stadium parking lot on the upper level in the designated Motor Pool area.

How much does it cost to use a vehicle?

Below is the new Motor Pool Rate Table, effective August 26, 2019:  

Vehicle Types                 

Rate 

Small Sedan (4 passenger) 

$15.00 per day or $.40/mile, whichever is greater 

Mid-size Sedan  (5 passenger) 

$20.00 per day or $.45/mile, whichever is greater 

Minivan (7 passenger) 

$25.00 per day or $.55/mile, whichever is greater 

Minibus (14  passenger)    

$30.00 per day or $.65/mile, whichever is greater 

In addition to these new rates the following charges will be assessed: 

Charge 

Amount 

Cleaning Fee 

$25.00 minimum 

24-hour Cancellation fee 

$25.00 

Late return fee 

$30.00 

Damage to vehicle 

Department will be billed the amount charged by the repair shop to fix any damage. 

 

Refueling fee

$25.00

When can I pick up a vehicle?

Vehicles may be picked up at the day and time specified when making the reservation and not before.  If you are departing early in the morning, you may pick up keys after 3:00 p.m. the day before—this does not mean that you may take the vehicle at that time. Each vehicle has multiple sets of keys, and the vehicle you have reserved for the next day may still be in use by another department. 

How do I reserve a vehicle?

To reserve a vehicle, complete the following form: 

https://washcoll.co1.qualtrics.com/jfe/form/SV_43pKO0ZMAu81YcR

Please be prepared to supply the following:

  • Date(s) of the Trip
  • Type of Vehicle (Car/Van/Bus)
  • Number of Vehicles
  • Driver’s Name
  • Time Leaving
  • Time Returning
  • Department Name
  • Budget code and Budget Name
  • Destination

Please complete a form for each planned trip.  We cannot accept multiple dates on one form.

 Questions? 

Please contact the Transportation Services Office at 410-810-5729.