Mail and packages to On-Campus students ONLY should be addressed "exactly" as follows in order for us to receive them properly
for them:
Washington College
STUDENT FIRST and LAST NAME (must be name on file at college, no nicknames please)
300 Washington Avenue
Chestertown, MD 21620-1197
*mail and packages for students are sorted in house by the WC Central Services staff
once they arrive on campus from the shippers. Students will receive an email from:
tracking@washcoll.edu
when their mail or package is ready for pickup! Please do not come to Central Services
to pick up your mail or package until you have received an email from us!
Central Services is a service location for most services via USPS, UPS and FedEx Ground
and Express. You may bring your outgoing letters to Central Services to be picked
up M-F by the US Postal Service. Please be sure your name is in the return address
on any mail you bring over. We do sell postage and stamps and can also accept outgoing
international mail. Please remember we only accept cash for any transaction under
$5.00. We can also take outgoing USPS, UPS and FedEx packages with pre-paid labels
for pickup by those shippers. Central Services can also sell you shipping on outgoing
packages via USPS, UPS and FedEx.
Students residing in off-campus housing must use their off-campus housing address or a PO Box from the local post office
to receive their mail and packages. Off-campus residing students are "not" permitted
to receive mail and packages at Central Services.
DEPARTMENTAL
(Faculty & Staff)
ADDRESSING FACULTY & STAFF
MAIL AND PACKAGES (Departmental):
Mail and packages to WC Faculty & Staff should be addressed "exactly" as follows:
Washington College
FIRST and LAST NAME (must be name on file at college, no nicknames please)
300 Washington Avenue
Department Name
Chestertown, MD 21620-1197
*packages are sorted in house by the WC Central Services staff by your name or the
department name in the SHIP TO address once they are deliveried by the shippers.
Faculty & Staff will receive an email from:
tracking@washcoll.edu
when a package is ready for pickup!
Please do not come to Central Services to pick up your package until you have received
an email from us!
Faculty packages are typically picked up by the Faculty Administrative Assistants.
Please check with them before coming to retrieve your package(s).
Faculty and Staff mail is sorted by Department and placed in the departmental bins
at Central Services. Typically one person from the department comes to pick this
mail up.
Campus Mail Info:
***Please consult with the Central Services staff prior to purchasing large quantities
of envelopes or mailers that will be brought to us for postage processing. Some envelopes/mailers
will not be able to be used in our postage machine and should not be used. All items
that are to be brought over for postage processing must meet our requirements to able
to be run through the machine properly in order for us to handle them for you. Please
be sure to contact us before making these purchases and bringing over mailings.
Incoming USPS mail and packages typically can arrive on campus to be checked in anytime
Monday through Friday from 10:30 am to the end of the day. There are no scheduled
times for deliveries to the campus from the shippers. Due to recent events there
can be delays in us receiving the mail and packages from USPS in that time frame.
Your USPS mail and packages may be delayed a day or so due circumstances beyond our
control!
There is ONLY ONE delivery and pick up of USPS mail per week day at Washington College, typically in the morning. Any outgoing mail
or outgoing USPS package that arrives at WC Central Services after USPS has been here,
will go out the next business day! If you have something that must go out via USPS after this pickup occurs you will be responsible for its delivery directly to the Chestertown Post Office.
Departmental (Faculty & Staff) Mail and Packages pickup
All campus departments are responsible for coming to Central Services as often as
possible to pickup their mail and packages and drop off any outgoing mail and packages.
There is a Departmental Mail and Package Center located in the CAC lower level, next
to the elevator for these services for you. Any outgoing mail received after 2:30
pm will be processed and sent out on the next business day. All outgoing departmental mail must be placed in your department's outgoing mail slot or in the outgoing mail box on the departmental table but you MUST put your department
name on all outgoing mail for proper accounting. International mail must be separated and marked when bringing over with other mail
to be processed.
Inter-Campus Mail:
Campus mail can be mailed as single sheets or stapled packets - or confidential documents
in envelopes - to campus departments, groups or individuals. See the WC Central Services Guide to Services for more information.
Central Services processes college postage on an official USPS postage metering machine.
We do not use individual postage stamps for this process. Departments that wish to
have postage stamps on their mailing must acquire them from the local US Post Office
and adhere the stamps to the envelopes before bringing them to Central Services to
be picked up by USPS. Central Services does not stock large quantities of US postage
stamps.
Outgoing Departmental Mail going off campus
All WC outgoing mail, MUST have the department name included somewhere in the return address. This is necessary
for proper postage accounting. If you are bringing over a mailing with multiple pieces
you may write the department name on top and bind them together to deliver to Central
Services for postage processing.
Any department bringing over multiple pieces of mail to be metered for postage MUST
do the following to have the items in "metering machine ready condition":
1. Separate out any International addressed items and bind them together on top
2. Separate out any items address to the college address of 300 Washington Avenue
and bind together so they can be sorted in house to the appropriate recipient.
3. Make sure all envelopes are facing with the flap at the top and facing the back.
Our metering machine can process and seal flap up or down, but all must be in the
same direction please.
Departmental Mail going to WC Students
If you are bringing over mail to be distributed to WC students, please adhere to the
following guidelines:
Mail for WC students residing off-campus must be addressed to the individual students
at their off-campus mailing address to be mailed to them. Those addresses can be
provided to you by Student Affairs. The department sending should put the department
name in the return address to account for postage, and in case there is a return and
bring those to Central Services to be metered and mailed out. Off-campus students
are not permitted to receive mail via Central Services.
Mail for WC students residing on-campus should have the first name, middle initial
and last name of the student on them to be distributed in house by Central Services.
The department sending should put the department name in the return address in case
there is a return. Central Services will check the mail in to the on-campus student
and the student will be notified via tracking email that they have mail to pick up.
Central Services does "not" accept or process mass or general mailings for WC Students
or a group of WC Students. The policy is Central Services regarding student mail
is in place to properly account for and track any and all mail being accepted or mailed
to our students. All WC student mail must be delivered to Central Services in "mail
ready" condition as outlined above. No exceptions.
International Mailing:
Central Services can help you send International Mail. We handle mail coming from
and going to countries all around the globe and our friendly staff can help you find
the best rate, properly address your letters and packages and fill out the proper
customs forms.
You can also use the USPS international postage calculator to get an approximation of the postage required to mail your item.
If you are shipping a package with UPS or FedEx, you may also use the UPS shipping calculator or shipping calculator.
All International USPS, FedEx Ground, FedEx Express or UPS outgoing packages MUST
have a WC Central Services Outgoing Package Form attached to them filled out in full.
We can not ship them without this form. This form can be found on our Shipping page.
Addressing International Outgoing Mail
International mail requires the same information as domestic mail when addressing
a letter or package:
Line 1: Name of Addressee
Line 2: Street of Post Office Box Number
Line 3: City/Town, Principal or Sub Division
Line 4: Full Country Name printed in all Capital Letters and Country Zip Code (this MUST be provided)
****International mail must always be separated and marked as International from US
mail when bringing over items in large mailings.
****ALL outgoing mail from the college MUST have the name of the department or person
sending in the return address area. This allows Central Services to properly account for postage as well as properly
handle any returned mail.
Customs Forms
Some international mail may require customs forms. For more information about customs
forms, please read the Mail & Print Guide, or contact Katie Brilz at 410-810-7112.
We will also be happy to assist you with customs forms in person.
Distribution of items for students other than mail
Central Services is not responsible for distributing items other than mail and incoming
packages to students. Items such as giveaways, gifts etc. must be distributed to
those student's by the department doing the giveaway or gifting at the departments
chosen location.
Campus Packages
(Students, Faculty and Staff)
Incoming USPS, UPS, FedEx and other shipper packages ( typically can arrive on campus
to be checked in anytime Monday through Friday from 10:30 am to the end of the day. There are no scheduled times for deliveries
to the campus from the shippers. Due to recent events there can be delays in us receiving
the packages from these shippers in that time frame. Your packages may be delayed
a day or so due circumstances beyond our control!
You may receive notice from your tracking that your package has been received, however
that does "NOT" mean the package is here, checked in and ready for you to pick it up. You should always wait for an email from: tracking@washcoll.edu before coming to WC Central Services to retrieve your package.
Packages should be retrieved from Central Services in a timely manner. Packages received and checked in longer than 14 days are subject to return to sender
or recycle or donate. Central Services will make every effort to email you before
this occurs.
FedEx Overnight/Express Mailing/Packages:
Central Services can process FedEx overnight/express outgoing mailings and packages,
however it is vital that if the item must arrive the following day, that items is
brought to us to take care of NO LATER THAN 10:00 am the day before!
If you miss this deadline, we can still process the item for you, but you will be
responsible for taking it to the FedEx Express box in downtown Chestertown by 4:20
pm in order for it to go out for this next day service.
Graduating students:
should always remember to change their address with the US Postal Service and on all
vendor accounts in your "ship to address" for packages when you leave the college
after commencement. Packages that arrive for graduates after commencement are NOT
held or forwarded. After that date and then are returned to sender or recycled/donated.
We do NOT forward your package. Please email us for any questions regarding this
matter.
SUMMER - Student Mail and Packages:
Any student that is residing on-campus for the summer months will continue to have
service for mail and packages through WC Central Services, just as you did through
the academic year however, the hours of Central Services may change during the summer
months. Once those hours change and email will be sent to the campus and hours will
be posted on our webpage as well as on the student services window doors. Students
who wish to receive their mail and packages via Central Services during the summer
months, "must" be registered to live on campus with the WC Residential Life office.
Since we do not “hold” mail or packages or “forward” mail or packages for those students moving to
any off campus location for the summer months it is IMPORTANT that you change your address for any vendors, businesses and organizations that you
get mail or packages from especially for places where you get auto deliveries. Any
mail or packages received for students who are not residing on-campus during the summer
months will be returned to sender.
We also suggest that you fill out a change of address online with USPS for the summer
months if you are returning home or moving to a location off campus:
https://moversguide.usps.com/mgo/disclaimer?referral=SEM-exactD-B&kwd=USPSCoA&utm_source=google&utm_medium=cpc&utm_cmpid=13924279596&utm_adgid=123648268934&utm_tgtid=kwd-495563127&utm_locintid=&utm_locphysid=9007971&utm_matchtypeid=e&utm_network=g&utm_device=c&utm_adid=534158518727&utm_adpos=&utm_plid=&gclid=Cj0KCQjwjN-SBhCkARIsACsrBz52hxr1dfn-E_Mb4yP8uFaih1bDDhDRq7nXZm8vVAPlQXUyd4A1_xgaAoCNEALw_wcB
Please be sure you take care of this IMPORTANT task prior to your exit from the campus
for the end of this academic year.
Questions
If you would like to know more about mailing, please email us at: central_services@washcoll.edu
