Student Financial Information
The Business Office processes student billing statements and posts payments for student accounts.
Student accounts are generally due three weeks before the beginning of the semester. Student Bills are available through Student Self-Service. You can access the payment plan through ACI Payments Inc., or find information on other types of payment.
All students are required to complete a Financial Responsibility Form agreement, found in the Student Self Service account under Assigned Forms. This agreement must be completed prior to being eligible to register for classes.
Tuition, fees, room, and meal plan are billed as listed:
- Fall semester - in July
- Spring semester - in December
Bills can be accessed through Student Self-Service. Monthly email reminders will be sent to a student’s Washington College email address.
Payment due dates:
- Fall semester – August 1st
- Spring semester – January 1st
A late payment fee of $200 is assessed when a Student Account amount due is in excess of $2,000. A late fee is charged when a student:
- has not paid the account in full or made payment arrangements by the officially posted due date for the current semester; or
- has defaulted on a payment plan; or
- has financial aid canceled
All full time registered students are billed for a Security Deposit with the first bill. The Security Deposit is held the entire time the student is enrolled. Upon leaving Washington College, the Security Deposit is refunded in the student’s name to the home address of record provided there are no outstanding charges due on the Student Account. Any outstanding charges will be deducted from the Security Deposit and the remainder refunded. If a student should subsequently return to Washington College, the Security Deposit will be re-billed with the first billing upon the student’s return.
For billing and general account questions, contact the Business Office, Student Accounts (Monday through Friday, 8:30A to 4:30P):
In person: Casey Academic Center, Suite W102.
By telephone: 410-778-7266, extension 8
By email: accounts_receivable@washcoll.edu
A student can log into Student Self-Service 24/7 to view the account balance.
Student Self-Service provides the ability to view billing/payment information for any term for which the student has been registered.
To give a parent access to a student’s Self-Service account:
- Log into Student Self-Service;
- Select Parent Proxy in the drop down menu under the User name on the header bar;
- Select the person who is being granted Proxy.
A parent can access a student’s account online once the student has set up Parent Proxy.
Student account statements are available online through Student Self-Service.
Please note that:
- ALL payments MUST include either your Student ID or full name (First and Last) as listed on your student account; and
- ALL bank or personal checks and money orders MUST be made payable to: Washington College.
The following payment options are available:
- Mail checks to:
Washington College
Accounts Receivable
300 Washington Avenue
Chestertown, MD 21620
- Credit card payments may be made with MasterCard, American Express and Discover Card through Student Self-Service or online. There is a convenience fee for this service.
- E-check payments may be made through Student Self-Service or online. There is no fee for this service.
- Tuition payment plans may be set up with ACI Payments Inc.
- Enrollment for Fall semester begins in July
- Enrollment for Spring semester begins in December.
- There is a one-time enrollment fee of $55 for any plan.
Plans offered for Fall semester are a 5-month installment plan with payments beginning in July, or a 4-month installment plan with payments beginning in August.
Plans offered for Spring semester are a 5-month installment plan with payments beginning in December, or a 4-month installment plan with payments beginning in January.
The student will be responsible for immediate payment of the semester balance due should the ACI Payment Inc. payment plan be terminated. The late payment fee will also apply.
- Payments may be made in person by bank or personal checks, money orders, or cash only (Washington College cannot process credit card payments) Monday through Friday, 8:30A to 4:30P in the Student Accounts office in Casey Academic Center, Suite W102 (ground floor).
Student ID cards are able to have funds added so they can be used to make purchases at the Bookstore, Dining Hall and Information Technologies office. Funds can be added through GET and are accepted for ID card purchases (cash and personal checks will still be accepted, and credit cards and debit cards in most locations).
Students may transfer excess Financial Aid funds from the student account to the student ID card in order to make purchases on campus at the Bookstore, Dining Hall and Information Technologies office. The request is made by emailing account_receivable@washcoll.edu.
Please contact the Financial Aid Office (fa_office@washcoll.edu) with any questions regarding financial aid.
All amounts paid to the College are refundable to the student unless they become non-refundable as set forth below. If a student withdraws from the College during a semester, the student will be responsible for all non-refundable amounts. When the student withdrawal results from a disciplinary action, regardless of the time of the withdrawal, all amounts paid to the College become non-refundable and the College makes no refund of any kind.
Tuition refunds or credits will be allowed according to date on which the student withdraws, as follows:
- before classes begin - 100% refundable;
- during the first two weeks of classes - 75% (25% is non-refundable);
- during the third week of classes - 50% (50% is non-refundable);
- during the fourth week of classes - 25% (75% is non-refundable);
- after the fourth week of classes - 0% (100% is non-refundable).
Fees are not refundable after the start date of the semester for which the fees have been paid. Residence hall spaces are assigned for the academic year; therefore, no refunds or credits for rooms are given for a student withdrawing for any reason after classes begin. Meal plan refunds or credits will be determined on a pro-rated basis to be calculated based on the date of student’s withdrawal.
Always contact the Financial Aid Office before dropping, withdrawing, auditing, or deciding not to attend a course to confirm how it will affect your financial aid. You should also review both the Return of Title IV Financial Aid Funds (R2T4) and the Satisfactory Academic Progress (SAP) policy to make an informed decision.
If you decide to drop, withdraw, audit, or stop attending a course, please be aware that it can reduce your financial aid eligibility depending on the type of aid you have, how many credits you are no longer attending, and the timing of when your enrollment changes. You will be required to repay any financial aid that you are no longer eligible to receive and it can negatively impact your Satisfactory Academic Progress.
Tuition refund insurance coverage is available through A.W.G. Dewar, Inc. for withdraws due to injury or sickness.
All students will be billed per semester for each academic year. Coverage is available unless the student is receiving tuition waiver. Requests to OPT OUT coverage can be submitted to wac_trp@washcoll.edu, please be sure to include the student’s name and student ID# in the email.
The Washington College Business Office prepares refunds to any student that has a credit after the start of every semester. For the Spring Semester refunds will be distributed by February 25 and for the Fall Semester by September 25.
If you have been awarded a Federal grant or loan and have accepted the Federal grant or loan, the amount of the award will appear on your billing statement as “pending aid” and IS NOT available for refund until it has posted.
If you require an additional refund you can do so after Feb. 25th or Sept. 25th by emailing accounts_receivable@washcoll.edu
Washington College asks that every student set up direct deposit in Student Self-Service by going into “Financial Information”, “banking information”, then “add a bank”.
Form 1098-T is available on Student Self-Service unless the student notifies the Business Office in writing to issue a paper form mailed to the home address.