Expenses and Reimbursements Guidelines

All reimbursements, expenses and purchases must have a legitimate business purpose in relation to Washington College. Payments of College Funds must be reasonable and necessary. This applies to all forms of payment (credit card, check, echeck and wire)

Accounting Codes

Alpha Numeric Object Code Listing

College Policies and Procedures

• Alcohol Policy for Washington College
• Interim Travel and Business Expense Guidelines
• AXA Travel Assistance Services
• Travel Assistance Info and Card
• Fixed Asset and Capital Purchases Policy
  • Request for Disposal of Fixed Asset: Excel
  • Equipment Liability Waiver: PDF
• Procurement Policy and Procedures
• Tech Purchasing Policy     

Misc Accounts Payable Forms

• Missing Receipt Declaration

Other Questions

Are you using Federal Funds?

What is SAM?  

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system.

*Know your CFDA # *Verify your vendor -Excluded Parties List System (EPLS) 

Are you an unincorporated subcontractor?

Independent Contractor Disclosure: PDF

Do you have a State of Maryland license to do business with Washington College?

Starting a business in Maryland.